Objectives of activities carried out
ESMOVIA as a project promoter is responsible to monitor and coordinate the overall development of the project, in close collaboration with Pixel, as well to ensure a proper achievement of the expected output and outcomes.
Project Management includes a set of activities that can be grouped as follows:
1. OVERALL COORDINATION of the activities carried out by the partnership.
Objectives: Ensuring effective planning and implementation of the project activities as well as the production of high quality results, by creating common templates, setting up a Calendar and deadlines, a clear division of roles and responsibilities and well-defined tasks among partners. Monitoring the project progress trough ongoing reporting activities and the organization of transnational meetings, where partners have the opportunity to share results, make adjustments, provide suggestions and plan future steps. Ensuring the accessibility of projects results through the project website and updating it regularly.
2. DISSEMINATION project information, main activities and results among other transnational and local partners, VET teachers, trainers and students, companies and other relevant stakeholders.
Objectives: to raise awareness about the project, its approach (WBL) and impact, trying to reach out the largest audience possible, through presentation, social medias pages, showing project websites, etc.
3. EXPLOITATION of the project’s results.
Objectives: Ensuring the sustainability and a long-term impact of the project, by involving local policy makers and representative of the Educational and Training sector with the aim to gain institutional support and make project results be integrated in existing training pathways. Increasing the impact generated by the project, by creating a transnational network of entities that support dissemination and exploitation activities, as associated partners of the project.
4. MONITORING and EVALUATION activities.
Objective: Ensuring a high-quality project activities and results, through monitoring actions and evaluation carried out by partnership with regards to different stages and results.
Description of activities carried out
At the very initial stage of the project, ESMOVIA validated and delivered to partners the official financial and administrative documents (i.c. contracts, etc.) checked out that documents had been properly and duly filled out, signed and stamped and filed them.
The company agreed ad validated the Activities Calendar and the deadlines.
It also took agreed with Pixel on the Kick-off meeting agenda and contributed to other preparatory activities of the meeting. The responsible staff took part to the meeting in Florence, supporting the host partner in the coordination of the work, contributing to clarify project’s aspects, roles and tasks.
During the preparatory phase, the company updated PPT company’s presentation and other informative materials, and run logistics for travel and stay in Italy.
The staff also took part in the 2nd Transnational Meeting in Edinburgh, taking care of all traveling logistics, such as booking flights, arranging accommodations, contributing to draft the Agenda, etc. During the meeting, the promoter worked jointly with the partners, viewing and checking out the produced IO1 results, proposing new ideas and suggestions, and setting futures steps and deadlines.
On March (8th – 9th) staff participated in the 3rd Transnational Meeting, held in Kilkis (Greece). The company worked on the logistic preparation of the travel and stay, submitted the requested information to the hosting partner, contributing to set up the Agenda calendar, carry out other relevant administrative tasks, etc. During the meeting, staff members contributed to discussions related to the IO1 and supplementary results, providing ideas, suggestions, further information, and together with all partners, set up and validated next deadlines for the production of project results.
SUPPLEMENTARY RESULT 1.
As to the SR1 the templates of registration and participation forms have been created for both VET students and companies. Companies and students from each of the participation countries, accepting to be part of the online platform for organizing international internships, will have to fill in the forms with their data, officially attesting to take part on it.
Till April 2018, VET students and companies have been contacting by the company, duly informed about the online platform for the organization of virtual or transnational internship, the objectives of the platform and the benefits to be part of it. 43 VET students have filled in the participation forms to be registered in the online platform.
Till July 2018, Esmovia collected 20 companies' profiles, that are going to be present in the online platform and available for possible future WBL initiatives and projects.
SUPPLEMENTARY RESULT 2.
The Guidelines for the Organization of international internships have been presented to all partners as the second supplementary result, foreseen by the project. Features and objective of the guidelines have been clarified, discussed among all partners; the Chapters contents and structures has been defined and assigned to the partners to be developed. Deadlines have been also set up and validated by all partners during the 3rd transnational meeting.
A Guidelines to create the Chapter contents has been also provided to set a common framework and to support partners in the production of contents.
Esmovia created and finalized the Guidelines for Vet Teachers and administration, containing information about the WBL practices and models in Europe, and some useful tips and suggestions on how to organize effective WBL initiatives at local, national and transnational level. Furthermore, 2 monitoring and assessment tools have been selected and uploaded on the project website.
At the very beginning of the project, ESMOVIA promoted the project by uploading general information on its website and social media pages and informally spread information to VET teachers, trainers and companies in order to raise awareness about the project’ approach (WBL) and expected impact as well as to get them involved in different stages of the project.
Later on other dissemination activities have been run during transnational seminars, conferences and European projects meetings in order to present the project through PPT, websites and brochure. The target groups were school and VET teachers, project managers from different EU countries.
Concerning communication material, the official brochure of the project has been created and translated into Spanish.
Esmovia carried out the Final Conference of the project (Multiplier event), that took place on the 14th of June, in Catadau (Valencia), and that was attended more than 150 people: VET teachers and trainers, Vet students, companies, directors and staff, etc.
General financial tasks have been also run, like payments to partners, accountability, registering and filing transnational meeting costs invoices and other costs, fill in Timesheets, etc.
As to the Progress Financial Report, all the official project documents (like, timesheet, work contracts, etc.) have been duly filled in, checked out and organized; all the project costs have been reported in financial reports, from the beginning of the project to the 31st of August 2017.
All the activities carried out so far has been regularly updating and uploaded on the Work in progress section of the project website.
Dissemination activities have been also updating and uploaded on the dedicated website section.
As to exploitation, ESMOVIA gained the support of different VET schools of Valencia region, associations and organisations that will contribute to the project as associated partner by sharing project links and disseminate project information and results. 3 organisations for Portugal were also involved as associated partners.
4 additional Associated Partners have been involved in the project by the end of February 2018:
1. AJEV: the Association of Youth Entrepreneurs of Valencia (Spain)
2. Cultura & Dintorni (Italy)
3. Scuola Centrale Formazione (Italy)
4. Instituto INTER (Spain)
All the partners support Esmovia in disseminating information about the project and facilitating the exploitation of the project's results. They have published a news on the WBL 2.0 on their own webiste and insert the project website link (exploitation links), so increasing the visibility of the project activity and results to a wider audience.
- Website of the project
- Calendar of Activities with deadlines
- Brochure of the project, both in English and Spanish
- VET teachers, students and companies aware of the project, its objective, activities and expected results
- 14 associated partners to exploit project's results
- 6 associated partners publishing a news and the project ‘webiste link on their own websites (exploitation links).
- Creation and validation of 2 Templates for the SR1 (1 for VET students, 1 for companies)
- 43 VET students willing to take part in the RS1
- 20 companies, participating in the RS1
- 1 Syllabus for the Guidelines for VET directors and administrative staff - RS2.
- Guidelines for VET directors and administrative staff
- 2 monitoring and assessment tools, selected and uploaded ion the project website - RS2.